This edition of the HFSA newsletter will walk through specific information pertaining directly to the HFSA/PRCE 2020 Annual Skating Show. Please read through the information thoroughly, as we don’t want anyone to miss anything. We know there is a lot of information, and hope that having it all (or the majority of it) in one place will be beneficial. Please continue to watch your email from now through show time, since there are sure to be updates and reminders coming!
The picture and ice show practice schedule is attached to this email. Please review it closely, and note the times that your skater needs to be at pictures, and at the rink for practice. Notice there is a third page with additional practice times for some groups. Download the
SHOW COVER CONTEST
Congratulations to Ava Paulson, who won our show cover contest! (See the winning design at the end of the newsletter) Ava’s design will be used for our show program cover, as well as our show shirt. Thank You to those who participated in this contest. We have a lot of creative and talented girls in our program!
We will once again be including the ever-popular Dad/Daughter routine in our show. If you are interested, please sign up here. Please keep in mind that the “Dad” skating with the skater needs to be Dad or Step-Dad. This is open to all levels of HFSA skaters. Sign-up deadline for this is 1/21. *There will be additional fees associated with this, which will be finalized and communicated to those who sign up.
4 & Up Group Skate
There is a routine put together each year for all skaters who have passed the level of Freestyle 4 or higher by show cut-off. If you are interested in participating in the 4 & Up group, please sign up here. Sign-up deadline for this is 1/21. *There will be an additional costume fee associated with this, which will be finalized and communicated to those who sign up.
If you are interested in ordering a show shirt, please watch for a separate email that will include the link to these once it is finalized. The shirts will feature the show cover graphic on the front, and a list of all ice show participants on the back. You are not required to order a show shirt- they are completely optional, and just a fun item that a lot of skaters enjoy. Short sleeve t’s, long sleeve t’s, crewneck sweatshirts and hoodies are available. No extra show shirts are ordered for later sales, so if you are interested please make sure you get your order in on time. *Please note that hoodies are not available in child S or child M.
If you are interested in ordering tights, leotards or bras those can be ordered here. Tan tights are required with all costumes, and the options available here all meet that requirement. This is a great option if you need a new pair of tights, without having to leave town to get them! We hope the addition of new options including leotards and bras will be helpful for anyone who needs/wants them! Ordering deadline is 1/22.
We will once again be holding a bake sale at the show, with items made by our creative members! Please remember we are making an impression on our community, on behalf of our program, so let's show them what we've got!
Please bring your favorite cookie/ bar/ treat to dress rehearsal on Friday and drop it off in the conference room at the rink. Items should be individually wrapped (cookies 2/bag or package, bars one 3x3 per bag/ package) before you bring them, and we ask that each family brings 2 dozen cookies, or 1 9x13 pan of bars (or equivalent). There are not resources there for people to cut bars/wrap items at the rink.
Dress rehearsal night will be the last opportunity to sign up for volunteer hours that will count towards you 12 hours required for the year. If you have not completed your hours please make sure you sign up right away! Reminder that if you do not complete your hours, you will be assessed a fee for each incomplete hour. You can sign up for dress rehearsal hours here.
Each HFSA skating family will once again be required to volunteer at one show during show weekend (with the exception of parents who have a Senior skater). Please remember that when you are volunteering, we expect you to be engaged in the position you are doing to ensure a positive experience for all of our skaters and guests. Please make sure to show up on time to your shift, check in with a board member at the ticket sales desk and be in your place and ready to work one hour prior to the show you are signed up for. You can sign up for your shift here. Any family who does not complete a shift will be assessed a fee. Below are brief descriptions of each volunteer position, and what is expected:
Ticket Sales: This position will be in charge of selling tickets to those coming in to watch the show. This includes taking payments and making change. This position can get quite busy!
Ticket Taker: This position will be in charge of taking tickets from those entering the show, prior to them entering any of the seating areas to ensure that everyone coming in has paid. If not, they should be redirected back to ticket sales.
Flowers/Programs/Bake Sale: This position will be helping with sales of flower, programs and baked goods either upstairs or downstairs. This includes taking payments and making change, as well as restocking items on the tables as they get low.
Backstage Help: This position will help organize and control the skaters behind the curtain. This can be a challenge, so we really need people who are not afraid to be kind but firm! Skaters are very excited when they are about to go on the ice, so we need people to help them get organized and lined up within their group, as well as reminding them that they need to be quiet, out of respect to their fellow skaters and guests.
Locker Room Monitor: This position will be going in and out of each locker room throughout the show, ensuring that there is no inappropriate behavior going on in the locker rooms, and that only those who should be in the locker rooms, are in the locker rooms. This person may also be asked for help from skaters, with things like skates or costumes that come up last-minute (i.e. knots in skates, etc.). Again, this person should not be afraid to be firm with skaters if needed (of course in a kind and appropriate way!), and/or contact a board member if needed for assistance.
Locker Room Cleanup: This position will go through each locker room after the final show, and make sure everything is cleaned up. This includes picking up forgotten items, garbage, etc. and connecting with a rink attendant if needed for anything like a spill. Skaters should be cleaning up the locker room when they are done, so this should be just a final cleanup.
SHOW LOCKER ROOMS
We have had some concerns brought to us after the last show, about locker room behavior. Please keep in mind that having a locker room at the show is a privilege, and all skaters need to be respectful of that. Locker rooms are for skaters only (and a female parent, if needed for costume help) and are not a place for friends, boyfriends, etc. This is a place where skaters should be able to change if needed and be comfortable in their space.
We are looking forward to another very fun and successful show weekend! We know there is a lot of information, and items we may forget, so if you have questions at any time please do not hesitate to contact an HFSA board member or coach.
BINGO FUN NIGHT A night of Bingo fun is planned for any interested PRCE and HFSA members! This event will be held Tuesday, Dec.17th at the Depot in Hutchinson. Please see the email sent out by Deb Paulson on 12/4 for additional details, and RSVP to Deb by Weds., Dec. 11th so we can make sure to have enough food for everyone. The cost is $5 per person, and will include pizza, pop and prizes. Can’t wait to see you there!
HFSA HOLIDAY PARTIES
The annual HFSA Holiday parties will be held at the rink on Dec. 16th and 19th. Be sure to stop by between your ice sessions for some fun holiday treats!
SECRET SKATER Secret Skater stockings are hung in the locker room! Each participant has a stocking with their name on it, and their Secret Skater name inside, as well as a small treat. Please make sure to have your gift ($10-$15 value) to the rink the week of 12/16. When you bring your gift, put it in your Secret Skaters’ stocking along with your name so they know who it is from. If it is too large to fit in the stocking, gifts can be set on the bench in the locker room, just make sure it is labeled with both the giver and receiver names. We love to see/hear about the creative gifts that skaters give and receive!
SHOW COVER CONTEST
We will once again be holding a contest for the show program cover. If you are interested in submitting a show cover design, please keep the following guidelines in mind:
• Design can be created using graphic design, computer or drawing by hand
• Page must include “PRCE and HFSA Present Back To The 80’s”
• One entry per skater
• Must be original work of the skater
• Artwork must be 8 1⁄2” x 11” or smaller
• Does not need to include HFSA and/or PRCE logos
• Maximum of 5 colors used, due to printing costs
• Must give copyright release for printing
Please have entries submitted to Jolene Dennis (can also be given to Kierra Dennis to deliver, or to any board member)
by Sunday, December 22nd. The winner of the contest will receive a free show shirt! Let your creativity flow!
ICE CRYSTAL CLASSIC (BLUE MOUND) COMPETITION
HFSA will be participating in the Ice Crystal Classic competition in Luverne, MN January 17-19, 2020. There is a block of room reserved at the GrandStay in Luverne (507-200-3509).
FROSTY BLADES (BLAINE) COMPETITION
The registration deadline is fast approaching for Frosty Blades competition (Blaine, MN) February 7-9, 2020! This competition is online registration only, at http://comp.entryeeze.com/Home.aspx?cid=517. We have received conflicting dates on the registration deadline between December 14th and December 15th, so please have your registrations in by December 14th to be safe! There is a block of rooms reserved for HFSA at the “Best Western Plus Blaine National Sports Center (763-792-0750).
SUNDAY ICE TIMES Please watch your email for changes to Sunday ice times. There are some Sundays when there will be no Sunday morning ice time due to Hockey tournaments. We are sometimes able to get ice later in the day on those Sundays, so email updates will go out as additional information is available.
PURA VIDA BRACELETS
HFSA will have Pura Vida bracelets available for skaters to buy (and/or to sell, if you choose) in a couple of very cute colors! Please watch for more information on these very popular items from Kirsten Staples. These make great Christmas gifts (or Secret Skater gifts) for teens and tweens!
PIZZA/PIE PICKUP REMINDER Reminder: If you participated in the Pizza and/or Pie fundraiser, pick-up day for those items will be Tuesday, November 12th from 4:30pm-6:00pm in the West rink. If you are not able to pick your items up during this time, please ensure that you have somebody else scheduled to pick your items up for you.
SHOW REGISTRATION/ COSTUME MEASUREMENTS
It’s almost that time already! Show registration and costume measurement entry will be done through Sport Ngin again this year. A message will be sent out when this is available, so please watch your email for additional information.
SECRET SKATER Secret Skater sign-up will be posted at the rink this week. If you are new to HFSA, or haven’t participated in the past, this is an activity that skaters really enjoy. Each skater that signs up will have a stocking hung in the locker room with their name on it. Inside their stocking will be the name of their “Secret Skater”, who they will buy one gift for ($10-$15 value). When skaters bring their gift to the rink, they should put it in their Secret Skaters stocking along with their name so they know who it is from. If it is too large to fit in the stocking, gifts can be set on the bench in the locker room, just make sure it is labeled with both the giver and receiver names. Watch for the sign-up soon!
RINK MONITOR REMINDERS
When you are rink monitoring, please make sure you are collecting buy-in money for any skaters who are not enrolled in that session (rosters are in the binder) prior to them getting on the ice. No skaters should be entering the ice without checking in, and paying for the session if they are a buy-in.
Please also remember to sign up for rink monitoring hours via the Sign-Up Genius sent by Julie Witte!
SKATER REMINDER Please remind your skaters to check in with the rink monitor each time they get on the ice, whether they are signed up for the session or they are buying in to the session.
NEW ULM COMPETITION
New Ulm’s Fall Festival Invitational competition is coming up, November 23rd and 24th. HFSA/PRCE will have 24 girls representing us in New Ulm, which is Fantastic! If you are not signed up for competition, this is a great competition to come and watch and see what competition is all about, and cheer on your fellow skaters! Please reach out to any board member or coach if you have any questions or want any additional information.
BUFFALO WILD WINGS
HFSA will be doing a fundraiser at Buffalo Wild Wings on Monday, November 25th. Mark your calendars as “Don’t have to cook dinner”, and enjoy some delicious wings that day! HFSA will receive 15% of all food and non- alcoholic beverage purchases that day from 11am-9pm, on all dine-in or takeout orders. Don’t forget to mention you are there for the HFSA fundraiser!
Our HFSA coaches report a good start to the season- Keep up the hard work!
If you have not yet completed your Parent/Skater Agreement for this year, please go online and read through it (http://www.hutchfigureskating.org/skater-forms--documents.html), and print out and sign page 5. You skater will need to bring this to their first ice session prior to getting on the ice.
GROUP PICTURE REMINDER
Dress Warm! Our banner picture is scheduled for Sunday, October 13th, at 2:00pm on the High School bleachers. We will plan to have all skaters wear long sleeve, plain black and jeans as in previous years, and bring your skates with. We know it will be chilly, so wear your warm gear that you can quickly throw off once we are situated, and we’ll make it as quick as possible! We hope everyone can make it, as we love to see all of our beautiful skaters’ faces on the banner! This picture will also be used for Thank You posters for our community sponsors.
As we get back on the ice, please keep in mind a couple of important items from the Parent and Skater Agreement:
Please enter your skaters’ music for competition onto the form at http://www.hutchfigureskating.org/skater-music.html.
Amber did go through and enter into the form the info that she has been sent to cut, but please go in and verify that everything is correct. Even if you had information entered last season please re-enter it for the current season.
NEW ULM COMPETITION
New Ulm’s Fall Festival Invitational competition is coming up, November 23rd and 24th. HFSA will have 24 girls representing us in New Ulm, which is Fantastic! A block of rooms has been reserved at the Best Western Plus ((507) 359-2941) in New Ulm if you are interested in making a reservation.
The HFSA apparel order is online and ready for orders to be placed at http://hometownsportsandapparel.com/, Store Code HFSA19 (in the upper right hand corner of the home page). We have some fun new items, as well as the return of many favorites. The store will be closing on Oct. 3rd, so make sure you check it out and get your orders in soon!
BUFFALO WILD WINGS
HFSA will be doing a fundraiser at Buffalo Wild Wings on Monday, November 25th. Mark your calendars as “Don’t have to cook dinner”, and enjoy some delicious wings that day! HFSA will receive 15% of all food and non-alcoholic beverage purchases that day from 11am-9pm, on all dine-in or takeout orders. Don’t forget to mention you are there for the HFSA fundraiser!
The following are the four HFSA competitions for this year (competitions for which points can be earned for attending). Please watch for additional information and registration forms as they get closer.
New Ulm Fall Festival Competition
Welcome back to skating season! We are excited to be starting ice next week, and can’t wait to see everyone out there working hard!
Summer skating is in full swing, and coaches report it is going well. I have a suspicion there may be some tired skaters by the end of the weeks, as they have been working hard! Keep up the great work, skaters! As always, feel free to reach out with any questions you have.
MANDATORY ANNUAL MEETING
Our mandatory annual HFSA meeting is scheduled for Wednesday, September 11th, 2019, at 6:00 pm in the West rink. As we did last year, we will again have stations set up for various items (competitions, paperwork, etc.). There will be mandatory paperwork to be completed at this meeting, so please make sure you have this date on your calendar. Those skaters who attend the meeting with at least one parent will receive a one-time free buyin coupon, good for one hour of buy-in ice ($14 value).
Those who have participated in Team Compulsory in the past know how much fun these groups are. Team Compulsory teams are made up of 6 or 7 skaters, depending on the level, and they have a routine in which each skater has a “breakout” where they perform one assigned element. We would love to be able to continue these teams, so if you skater is interested please email me at firstname.lastname@example.org by 7/31/19 to let me know. Please include your skaters name and last level passed in your email. Once interest has been established, we can put teams together based on levels. All skaters in the team must skate to the level of the highest skater. So for instance, if there is a team consisting of skaters who have passed Freestyle 1, 2 and 3, all skaters must be able to perform one element from FS 3. Coaches will work with skaters to determine which element would best suit them. Since there are specific roles on each team, please know that we ask skaters to commit to performing at competitions if they join a Team Compulsory team.
“Worlds” competition is an ISI competition that is held every summer at different locations around the country, with every fourth year being held in MN. Next summer (2020) is the year that it will be held here, so as we obtain more information we will be sending it out to all skaters. This competition is a week long, held in Blaine with skaters from all over the U.S. plus many other countries competing (that doesn’t mean you have to be
We hope everyone is enjoying the Summer weather we are finally getting after waiting so long! As we move into June, we want to make sure to communicate a few items to all HFSA members. As always, feel free to reach out with any questions you have
SUMMER ICE REGISTRATION REMINDER Don’t forget to register for Summer ice! Registration is open now through June 9th at the regular rate. Effective June 10th there will be a $100 late fee added to any registrations. We look forward to seeing everyone back at the rink this Summer!
Summer camp & competition As a reminder, HFSA will not be hosting a camp this Summer. We will also not be participating in Summer competition due to lack of interest. We look forward to seeing everyone compete again this Fall in New Ulm!
The Water Carnival Parade is coming up Sunday, June 16th, and HFSA/PRCE will be participating with a float sponsored by SouthPoint Financial Credit Union. We would love to have skaters join us to promote skating in Hutchinson! We have not yet received our float number, but the past few years we have been about a block West of Hardees on the frontage road for setup. If you are interested in joining, please wear your favorite skating shirt if you have one, and meet at the float between Noon-12:15 (you will see the float with the large skate on it ). It can be very difficult to find parking near the parade staging area so we encourage you to carpool to the drop-off site. We will have candy and other items to hand out along the parade route, but please remember to bring a water bottle as well as sunscreen (and weather dependent, maybe an umbrella!) Pick up after the parade will be at the Rec Center. A huge Thank You to SouthPoint Financial Credit Union for sponsoring our float!
Updates & Changes
WEBSITE UPDATES We continue to make improvements to our website to try to make it the most user-friendly. If you haven’t been to http://www.hutchfigureskating.org/ lately please take a minute to look at our most recent updates. There are now bios for each of our coaches to include their contact info., as well as a bit of information about them. We sure are lucky to have some awesome coaches! You will also find on the website a copy of the newsletter, as well as a calendar so you can see what is happening within HFSA at a quick glance. Volunteer hours have also been added to the website, so you can quickly see where you are at with hours as they are updated. Please make sure to give a big shout out to Amber Erickson, for all of her upkeep on our website!
SOLOIST POINTS As with many things, we look at soloist points and have to make adjustments as situations change.
With this, the following changes were approved at our May board meeting:
July Board Meeting Change There are a couple of changes to the July HFSA board meeting. Due to the holiday week, the board meeting will be held the second Wednesday of the month, on July 10th at 6:00pm. We will also be changing the location for this meeting only, to Squeaky’s.
HAVE A WONDERFUL JUNE, AND WE LOOK FORWARD TO SEEING EVERYONE AT OUR VARIOUS SUMMER ACTIVITIES!
We hope everyone is enjoying their Spring, and looking forward to some beautiful days ahead! Even though we haven’t been on the ice, there has still been a lot going on in the skating world and we want to make sure we keep everyone updated. We know it is a lot of material, so grab a cup of coffee, water or your favorite beverage and snuggle in for some informative reading!
Although it is during our “off-season”, May is a big month for HFSA! We have our annual board elections in May, where we welcome new board members and also sadly say goodbye to outgoing members.
At our meeting on 5/1/19, we had to say Goodbye to board member Marilyn Minnick, who has been a vital part of our HFSA board for 9 years in many roles including general board member, Co-President and most recently Secretary. We will certainly miss Marilyn’s exemplary memory and documentation (if you were ever at a board meeting, you know Marilyn could find information from the past faster than anyone else- I still don’t know how she does it!), and her ability to see all points of view. Thank You Marilyn, for all of your time and dedication to HFSA!
On the flip side, we are happy to welcome three new members to the HFSA board! We are excited to have Megan Karg, Michelle Kopesky and Julie Witte join the HFSA board as new members. These ladies will bring wonderful new perspectives, ideas and excitement to the board, and we look forward to working with them in the next two years! Deb Paulson has also taken on the role of Secretary, and we know she will do a great job!
With these changes, we are happy to present your 2019-2020 HFSA board of directors:
We are also excited to welcome Leslie Alberts back as an HFSA coach! Leslie has many years of skating and coaching experience, and we are happy to have her available to work with our skaters!
Along with these changes, we will also be operating without an HFSA Director for the upcoming season. There have been many discussions with the HFSA coaches and board, and from this the decision was made that our coaches and board would be working closely together to keep our club moving in the direction that is most desirable to our skaters. We have a wonderful staff of coaches who are excited to have the opportunity to serve our skaters, and have offered to take on additional tasks as needed. As we move forward, if you have any questions please do not hesitate to reach out to any of our board members or coaches (contact information can be found on the HFSA website.
Water Carnival Parade
An email was sent to all HFSA and PRCE members regarding the Hutchinson Water Carnival parade. SouthPoint Financial Credit Union has graciously offered to sponsor our float this year, and we are grateful to them for the opportunity! The parade is June 16th, 2019 at 1:00pm. We would love to have as many skaters as possible join us to represent our skating club, by either walking, roller blading or riding on the float (or a combination of the above). Please email Jolene Dennis (email@example.com) if your skater is able to join us. If you have a skating shirt (pink skating shirt from last year’s parade, show shirt, etc.) we ask that you wear it during the parade.
The words that we know everyone dreads, volunteer hours and fundraising ☺. Every year this is a topic of discussion at our board meetings, and every year we struggle to find the best balance. While we know everyone is busy, we also have to look at opportunities to participate in activities that will help our club function at its best, as well as bringing in funds to keep our costs consistent and avoid raising prices. We do our best to avoid price increases each season, and participating in a day or two of fundraising is the biggest way we are able to accomplish that. Trying to find that balance is always tricky! We are always looking for new and different fundraisers, but need your help in carrying them out. Many of these fundraisers are also a great way for our skaters to get to work together and get to know each other better, in a sport that can often be “individual”. In order to try to maintain this balance, the volunteer hour requirement will increase from 10 hours per family per season, to 12 hours per family per season. Hours for the annual ice show will still be separate from the 12 regular season hours.
You should have received an email from Doreen Ziegler regarding the red phone book fundraiser. If you have not received this, please contact Doreen at firstname.lastname@example.org. Remember, the red phone book fundraiser is a mandatory fundraiser that is not included in the 12 hours of volunteer time for the season. If you do not complete a phone book route, there will be a fee of $125, payable before your skater can get on the ice for the next ice session.
Each year we find the rink monitor spot left open during many of the sessions, which makes it difficult for our coaches to try to give our skaters the best lessons possible while trying to juggle playing music, making sure skaters check in and keeping skaters safe at the same time. We really need everyone’s help with rink monitoring, starting the first night of lessons!
This year we were presented with a new fundraising opportunity that we believe can be a great team building activity for our skaters! Sunday, June 23rd we have the opportunity to prepare and serve food to guests at the Little Crow Riders horse show, at the McLeod County Fairgrounds. The board has been discussing what will be prepared and served this day, and how we will execute our first year to make it successful. This should be an exciting one-day fundraiser for our group, so please watch your email for additional information on signing up for a shift to help this day. We look forward to working with you to make this day a success!
We will participate in the Cash Wise brat stand fundraiser, as we have for many years. This year’s dates will be Thursday, July 18th- Saturday, July 20th. We are lucky to get this opportunity, as this is a major fundraiser for our club. However, we can not continue to participate (and avoid HFSA cost increases) without member help! If you have not participated in the brat stand in the past, it is a great way to work with other HFSA skaters and families! The shift includes grilling hot dogs/brats/hamburgers, replenishing food items as needed from inside the store, taking orders from customers and serving the public. Cash Wise does a great job of organizing this, and is happy to help with any questions while we are serving. Please watch your email for shifts to sign up to help!
Due to ice availability at the rink, Summer skating will be in July this year, running from July 8th through July 26th. Registration will be open within the next two weeks, and a notification will go out when it is ready.
We all know that communication is the key to success, so we want to make sure all HFSA members have the opportunity to communicate in several ways.
Whew! That was a lot of information, but you made it! Thank You for taking the time to review everything, and continue to keep an eye out as we get closer to Summer!